Scanning any material for the purposes of incorporation into Moodle, PowerPoint presentations or other teaching materials must either be covered by the Copyright Licensing Agency Licence, other licence held by AECC University College, or be undertaken with specific permission from the rights holder.
Only Library staff may make digital copies of this kind. In order to provide this service we use a repository managed by the CLA. The Library will scan the item and provide you with a stable link to a copyright-compliant copy. You can only use this link once for the specific unit you have requested it; if you wish to use the same material in another unit, you will need to contact the Library.
Individual staff must keep a record of all permissions they have gained for any material copied which is not covered by the Copyright Licensing Agency or other licence agreement.
Academic staff wanting to make digital copies of book chapters, journal articles or images available to students should contact Library staff at least five working days before access is required. Please use the scanning request form on this webpage.
The following extent limits apply:
The copy should also be from the latest published edition of the work, unless there is a pedagogical reason why an earlier edition is needed.
The licence allows a digital copy to be made of a visual image, whether full or part page, but the Copyright Notice and Data Reporting are still needed for every single page/image scanned.
Please note that where a digital version (online journal / e-book) of the material is available this should be used in preference to a scanned version. If you need assistance creating ‘permanent links’, accessible on and off-site, please ask Learning Services staff.
Categories of material not covered by the licence include:
See more about CLA excluded categories and excluded works
We can supply large print copies under the same licensing conditions.
Multiple photocopies can be made for and on behalf of registered students and contracted members of staff with the following provisos: